Legal Office Shredding
Document Destruction Services for the
It’s a well-established fact that attorneys who deal with their clients’
financial activities fall under the mandated provisions of the Financial
Modernization Act of 1999 – better known as the
Gramm-Leach Bliley Act, or GLB.
If your practice menu includes real estate closings, financial planning, or
estate planning – or if you represent a client in any other financial area – you
fall under GLB guidelines.
offers legal office shredding and document destruction in Maryland (MD),
Virginia (VA) and Washington DC. We help lawyers and attorneys meet their Gramm-Leach Bliley (GLB) compliance needs!
In 2002, the American Bar Association filed an action in Federal District Court
to exempt Attorneys from Title V of the GLB Act. The action is pending and will
likely not be resolved for years. In the meantime, attorneys are still bound by
But there’s good news: Compliance with the safeguarding provisions of GLB is
simple, as is the disposal by shredding of files and financial records that
contain your clients' Non-Public Information (NPI).
When you engage the services of a document shredding company like BudgetShred,
Inc., GLB compliance incurs no additional cost. BudgetShred's document
destruction process is based on Department of Defense guidelines for the
destruction of secret and sensitive documents, so BudgetShred's guidelines far
exceed the destruction guidelines of GLB.
Attorneys who hold financial information are bound by two issues of GLB
compliance. First, they must perform due diligence in choosing a reliable vendor
to shred NPI-containing documents. Second, they are required to give written
permission to the vendor to remove NPI for the sole purpose of disposal by
shredding. BSI would be in violation of certain provisions of GLB if we did not
receive written permission from the generator of NPI (the attorney) to posses
such information for the sole purpose of shredding.
BSI will simplify your due diligence portion of the regulation by supplying the
name and phone number of our Insurance Claims Representative who will verify
that BudgetShred has never had an employee dishonesty claim or any suit filed
against us for any wrongdoing on our part whatsoever.
Attorneys practicing in the fields of personal injury, workers' compensation,
social security disability and/or medical malpractice are also bound by the
enactment of the Heath Insurance Portability and Accountability Act, commonly
known as HIPAA.
HIPPA protects the privacy of protected health information (PHI). If your files
and records contain any of your clients' medical records you must comply with
the HIPAA provisions for safeguarding and disposal by shredding of these
You are required to enter into a Business Associates Agreement with your
document destruction vendor. For the same reasons outlined above, there are no
additional costs for your compliance with the HIPAA provisions.
SAMPLE BUSINESS ASSOCIATES AGREEMENT (ON YOUR LETTERHEAD):
|Business Associate Agreement
Agreement made on this date, (Insert Date) by and between (Company Name) and
BudgetShred, Inc. Both parties being desirous of being in compliance with the
GLB and HIPAA Regulations recognize the BudgetShred, Inc. is a Business
Associate as defined by the GLB and HIPAA Regulations. BudgetShred, Inc. will
receive NPI (non-public information) and PHI (Protected Health Information) from
(Company Name) for the sole purpose of disposal of this material by shredding in
conformity with GLB and HIPAA Regulations.
BudgetShred, Inc., will issue a Certificate of Destruction in the format
recommended by GLB and /or HIPAA.
In the case of any electronically stored confidential material we may supply
BudgetShred, Inc. with, they must employ the recommended HIPAA process of
magnetically distorting or shredding of the stored information and rendering it
(Company Name) has done due diligence in choosing BudgetShred, Inc. as a
Business Associate in relying on the information presented to us by BudgetShred,
Inc., and have verified the information given.
Agreed and Accepted By
On behalf of (firm's name)
Agreed and Accepted By