Accountant / CPA Office Shredding
Document Destruction Services for Accountants and CPAs
Compliance with the safeguarding provisions of the Financial Modernization Act
of 1999 – better known as the Gramm-Leach Bliley Act, or GLB – is simple, as is
the disposal by shredding of files and records that contain your clients'
non-public information (NPI) of a financial nature.
When you hire BudgetShred Inc. for your office paper shredding services, compliance with GLB’s
safeguarding provisions incurs no additional cost. BSI’s document destruction
process is based on Department of Defense guidelines for the destruction of
secret and sensitive documents. These guidelines far exceed the destruction
guidelines of GLB.
When pursuing the destruction of sensitive information, accountants and CPAs
must deal with two issues of compliance. First, they must exert due diligence in
choosing a reliable vendor for the disposal of NPI by shredding. They must also
give written permission to the vendor to remove NPI for the sole purpose of
disposal by shredding. BSI would be in violation of certain provisions of GLB if
we did not receive written permission from the generator of NPI (the Accountant
or CPA) to posses such documents for paper shredding.
BudgetShred has simplified the due diligence portion of the regulation by
supplying the name and phone number of our insurance claims representative, who
will verify that BSI has never had an employee dishonesty claim or any suit
filed against us for any wrongdoing on our part whatsoever.
BudgetShred also provides a sample business associates agreement, outlining your
permission to hand over documents containing NPI for the sole purpose of document shredding.
|SAMPLE BUSINESS ASSOCIATES AGREEMENT (ON YOUR LETTERHEAD):
Business Associate Agreement
Agreement made on this day (Insert Date) by and between (Company Name) and
BudgetShred, Inc. Both parties being desirous of being in compliance with the
Gramm, Leach-Bliley Act recognize that BudgetShred, Inc. is a Business Associate
as defined. BudgetShred, Inc. will receive confidential
information from (Company Name) for the sole purpose of secured shredding of
this material in conformity with Gramm, Leach Bliley Regulations for document
destruction. This material is refereed to in the Act as Non-Public Information.
(NPI of a third parties Financial Information)
A certificate of destruction must be issued in the recommended Gramm, Leach-
Bliley format to (Company Name) by BudgetShred, Inc. (Company Name) has done due
diligence in choosing BudgetShred, Inc. as a Business Associate in relying on
the information presented to us by BudgetShred, Inc and has verified the
Agreed and Accepted By:
(Name & Title of individual Signing On behalf of (Company Name)
Agreed and Accepted By:
General Manager BudgetShred, Inc.